Executive Assistant I to CEO

Opportunity at a Glance

Overview:

ACAMS is seeking a highly organized and proactive executive assistant to provide administrative support to our CEO and members of the executive team. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, and have keen attention to detail. If you have a strong sense of discretion and a passion for supporting high-level executives, we invite you to join our dynamic team.

Responsibilities:

• Efficiently manage and prioritize the executives' calendars, appointments, and travel arrangements.
• Draft and edit business documents, including emails, memos, reports, and presentations.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
• Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
• Take accurate meeting minutes, distribute them, and follow up on action items.
• Maintain confidential files, records, and databases with utmost accuracy and discretion.
• Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
• Act as a liaison between executives and internal/external parties, ensuring effective communication.
• Assist with special projects, research, and analysis as assigned by the executives.
• Identify areas for process improvement and implement efficient administrative systems.
• This is a hybrid role / must permanently reside within a reasonable vicinity of posted location 

Qualifications:

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in using productivity software, like Microsoft Office Suite.
• Exceptional research and project management skills.
• Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
• Detail-oriented with the ability to deliver accurate work within established deadlines.
• Excellent interpersonal skills and the ability to build relationships at all levels.
• Proactive and self-motivated with a problem-solving mindset.
• Flexibility and adaptability to meet changing priorities and work demands.
• Knowledge of our industry/sector is a plus.

EEO

We are proud to be an EEO employer M/F/D/V. At ACAMS, we welcome everyone and have a strong commitment towards diversity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.

Who We Are

ACAMS is a leading international membership organization dedicated to providing opportunities for anti-financial crime (AFC) education, best practices, and peer-to-peer networking to AFC professionals globally. With over 100,000 members across 180 jurisdictions, ACAMS is committed to the mission of ending financial crime through the provision of anti-money laundering/counterterrorism-financing and sanctions knowledge-sharing, thought leadership, risk-mitigation services, ESG initiatives, and platforms for public-private dialogue. The association’s CAMS certification is the gold- standard qualification for AFC professionals, while its CGSS and CCAS certifications are for sanctions professionals and AFC practitioners working in the crypto space, respectively. ACAMS’ 60+ Chapters globally further amplify the association’s mission through training and networking initiatives. Visit acams.org for more information.